In-person board meetings provide more opportunities for natural conversation and non-verbal cues that aren’t easily replicated in a virtual space. With a little planning and effort, nonprofits can ensure effective meeting dynamics when switching to a virtual format.
Virtual board meetings can be equally productive as in-person sessions by adopting best practices. Follow these suggestions to ensure that your meetings will be productive and engaging:
Comprehensive Preparation
Virtual meetings require more comprehensive preparation than meetings in person. Directors should receive an agenda with clearly defined discussions topics and the time limit for each. This will allow them to research any information needed and prepare questions or ideas before the meeting.
Share Meeting Materials Early
It’s easy to lose track of time in a virtual conference when you can easily check email or social media. It is important to distribute all important meeting materials, information and documents at a minimum of a week before the session. This will ensure that participants don’t spending time in meetings and will allow them to have more time to take part in discussions and take decisions.
Utilize a virtual Board-Management Software platform such as OnBoard to provide your board members access to all necessary materials and resources before the meeting. You will be able to avoid the distractions associated with connectivity and technical issues that can make meetings unproductive or derail. To avoid issues like this make sure that your board management software provider test all links and equipment you could look here https://seboardroom.com/cracking-business-codes-the-impact-of-virtual-data-room-features/ for each participant ahead of the meeting.
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