As a board member you’re entrusted with important decisions that determine the future of your company or organization. In most cases, you will make decisions during a board meeting. It is crucial that everyone present be fully engaged and focused. If your board meeting takes place at a distance, it’s difficult to keep everyone’s attention. This article will provide tips on how to run a remote board meeting that will maximize the productivity and effectiveness of your meetings.
Make sure that all participants have access to the information, documents and data necessary to be productive. Consider sharing documents in advance to allow participants to go through them prior to the meeting. This will reduce the need for attendees to ask questions that boardgreenroom.com/best-video-conferencing-software can be answered simply by reviewing the document they have access to.
Use slides that slide transitions to highlight important information at the beginning of your meeting. This could include the consent schedule actions items, financial reports. This will give your meeting structure and help keep the conversation moving.
Encourage participants to speak up when needed to encourage participation. This can be accomplished by calling the roll and announcement of everyone’s presence. Do not schedule meetings during meals times to prevent people eat in front of cameras or causing distraction to other participants.
Conduct a tech check prior to the start of the meeting to prevent interruptions or technical errors that can waste precious time. It’s normal for people to forget to check their equipment and it’s a good idea to remind all attendees through the process of checking their computers, software, cameras and microphones before the meeting begins.
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